Effective Date: January 1, 2019
Last Updated: February 10, 2026

Introduction

Mt Lebanon Youth Wrestling Association ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our organization, including through our website, mobile applications, text messaging services, and other communications.

Information We Collect

Information You Provide Directly

We may collect the following personal information that you voluntarily provide to us:

Contact Information: Name, email address, phone number, mailing address
Demographic Information: Age, gender, geographic location (when relevant to our programs)
Communication Preferences: Opt-in consent for text messages, emails, and other communications
Donation Information: Payment details, donation history, and related financial information (processed securely through third-party payment processors)
Volunteer Information: Skills, interests, availability, and background check information (when applicable)
Program Participation Data: Information related to your participation in our programs and services
Survey and Feedback Responses: Information you provide in surveys, questionnaires, or feedback forms

Information Collected Automatically

When you use our digital services, we may automatically collect:

Device Information: IP address, browser type, operating system, device identifiers
Usage Data: Pages visited, time spent on pages, links clicked, and other analytics data
Cookies and Similar Technologies: We use cookies and similar tracking technologies to enhance user experience

Text Messaging Information

When you opt in to receive text messages from us, we collect:

Mobile Phone Number: To send you text messages
Consent Records: Documentation of your explicit consent to receive text messages
Message Interaction Data: Delivery status, opt-out requests, and message engagement
Message Content: Any information you provide in reply to our text messages

How We Use Your Information

We use the information we collect for the following purposes:

Core Organizational Functions

To provide and improve our nonprofit services and programs
To process donations and maintain donor records
To coordinate volunteer opportunities and activities
To respond to your inquiries and provide customer support

Communications

To send you text messages about programs, events, updates, and opportunities (only with your explicit consent)
To send newsletters, fundraising appeals, and organizational updates via email
To provide appointment reminders, event notifications, and program information
To send administrative messages related to your account or participation

Compliance and Operations

To comply with legal obligations and regulatory requirements
To maintain records for tax and accounting purposes
To protect against fraud, unauthorized access, and other security threats
To analyze and improve our programs and operations

Text Messaging Program Details

Consent and Opt-In

You must provide explicit, written consent to receive text messages from us
By opting in, you agree to receive recurring informational and promotional messages
Message frequency varies based on the programs you've subscribed to
Standard message and data rates may apply

Opt-Out Rights

You can opt out of text messages at any time by replying STOP to any message
You can also opt out by contacting us at [contact method]
Opting out of text messages will not affect other communications you've consented to receive

Help and Support

Reply HELP to any message for assistance
Contact us at [phone number] or [email address] for support

Legal Basis for Processing (if applicable to your jurisdiction)

We process your personal information based on:

Consent: When you've given explicit consent for specific purposes (e.g., text messaging)
Contractual Necessity: To fulfill our obligations related to donations or services
Legitimate Interests: To operate our nonprofit mission and serve our community
Legal Compliance: To meet regulatory and legal requirements

How We Share Your Information

We do not sell, rent, or trade your personal information. We may share your information in the following limited circumstances:

Service Providers

We work with third-party service providers who perform services on our behalf, including:

Payment processors for donation handling
Text messaging platforms and communication service providers
Email marketing and communication tools
Database and cloud storage providers
Analytics and website hosting services

These providers are contractually required to protect your information and use it only for the services they provide to us.

Legal Requirements

We may disclose your information when required by law, including:

In response to subpoenas, court orders, or legal processes
To protect our rights, property, or safety, or that of others
To prevent fraud or illegal activity
To comply with regulatory requirements (including 10DLC registration and compliance)

Organizational Transitions

If we merge with, are acquired by, or transfer assets to another organization, your information may be transferred as part of that transaction.

Data Security

We implement reasonable administrative, technical, and physical security measures to protect your personal information, including:

Encryption of sensitive data in transit and at rest
Secure storage systems with access controls
Regular security assessments and updates
Staff training on data protection practices
Third-party security audits for payment processing

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal information for as long as necessary to:

Fulfill the purposes outlined in this Privacy Policy
Comply with legal, tax, and accounting requirements
Maintain donor records and acknowledge contributions
Resolve disputes and enforce our agreements

When information is no longer needed, we securely delete or anonymize it.

Your Privacy Rights

Depending on your location, you may have the following rights:

Access: Request access to the personal information we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal retention requirements)
Opt-Out: Unsubscribe from marketing communications at any time
Portability: Request a copy of your information in a portable format
Object: Object to certain processing of your information
Withdraw Consent: Withdraw consent for text messages or other communications

To exercise these rights, contact us at [contact information].

Children's Privacy

Our services are not directed to children under 13 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children without parental consent. If you believe we have inadvertently collected information from a child, please contact us immediately.

Third-Party Links

Our website and communications may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

Posting the updated policy on our website with a new "Last Updated" date
Sending notification via email or text message (if you've opted in)
Providing notice through our communication channels

Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Mt Lebanon Youth Wrestling Association
EIN: 84-1998674
194 Woodhaven Dr, Pittsburgh, PA 15228
https://lebowrestling.org

10DLC Compliance Statement

We are registered with The Campaign Registry (TCR) for Application-to-Person (A2P) 10DLC messaging. Our text messaging practices comply with TCPA regulations, CTIA guidelines, and carrier requirements. We maintain documented consent records and honor all opt-out requests promptly.

By using our services or providing your information to us, you acknowledge that you have read and understood this Privacy Policy.